Microsoft Outlook is a personal information manager software system. You will find it inside the Microsoft 365 suite of tools. This powerful application does more than create and send emails. Its design helps you keep your workspace organized, even when you’re busy.
Our latest video shows you some fantastic time-saving tips to get you started:
How long do you spend each day sorting, reading, and sending emails? Too long? Though a great email management tool, it can slow or stall your productivity. If you want to end the countless hours you spend checking your email daily, the best way is to set up your mailbox Rules.
Outlook’s Rules is a built-in automation feature. To automate routine actions, it uses pre-programmed conditions. For instance, you can set your mailbox rule to forward all spam messages to a folder called ‘Spam or Junk.’ When you have free time, you can inspect that folder to identify any crucial emails that went there.
To set a new rule, go to Settings>Options>Organize email>Inbox rules >New. You will find two categories of rules listed:
As you continue to explore Outlook, you will also discover there are several rule templates. Each has customizable choices to help you sort your emails quicker so you can avoid spending countless hours combing through your inbox.
Would you like to find a view in Outlook that meets your specific needs? This time-saving tip quickly shows how you can access the various display settings within Outlook.
First, you will choose a Different Existing View:
Creating a New Custom View:
On the right-hand side of the dialogue box, click on the New button.
To launch the Advanced View Settings dialogue box, click the OK button. Inside, you will find seven buttons on this dialogue box to check to set your View options. However, some of the buttons may not be available, depending on your chosen base view type.